When an application is submitted via our online portal, the personal data of the applicant and the documents contained in the application dossier are processed by us for the purpose of handling the application procedure. Legal basis for processing the data is art. 6 para. 1 lit. a GDPR (consent) and art. 6 para. 1 lit. b GDPR (steps prior to entering into a contract).
For the use of our application portal, we rely on the services of Greenhouse Software, Inc., 18 West 18th Street, 11th Floor, New York, NY 10011, USA. We expressly point out that the personal data is transferred to the USA, whose data protection is currently not assessed as adequate by the European Commission and the Federal Data Protection and Information Commissioner (FDPIC). Although we have taken certain contractual and technical measures (including encryption of the data and its transmission), we cannot completely exclude risks in connection with this data transfer (government collection and processing) for the data subjects. Additionally, Adnovum's HR departments located in Switzerland, the EU, Singapore and Vietnam have access to the stored data. The aforementioned data transfer to third countries is based on the express consent of the applicant (art. 6 para. 2 lit. b FADP and art. 49 para. 1 lit. a GDPR, respectively).
If an employment contract is concluded after the application process, we store the data provided during the application in the data subject's personnel file in order to perform the usual legally required and contractually agreed tasks. Legal basis for processing this data is, depending on the specific circumstances, art. 6 para. 1 lit. b and lit. c GDPR (performance of a contract and compliance with a legal obligation).
If no employment contract is concluded, we automatically delete the data transmitted to us twelve months after notification of the rejection. However, the data is not deleted if it must be kept longer due to legal provisions or to defend claims. Legal basis in this case is art. 6 para. 1 lit. c or lit. f GDPR. With your express (and revocable) consent, we will keep your data stored to contact you as needed and to send you our newsletter. Legal basis in this case is art. 6 para. 1 lit. a GDPR.