Become the center point and the welcoming face of a modern tech company! As the Office Manager for Adnovum you will ensure smooth operation of our facilities and day-to-day administrative processes. You will support our 130+ colleagues with a variety of tasks critical to their ability to perform their jobs. You can choose to work in part-time or full-time as Adnovum provides support in the quest to harmonize work and life.

What you're going to do

• Maintain the office condition, arrange necessary repairs and cleaning, and optimize provided services
• Manage office supplies inventory and place orders as necessary
• Coordinate with office vendors and service providers
• Manage and optimize office management expenses, ensure accurate and timely reporting
• Perform front office duties like answering phone calls, handling couriers and post, greeting visitors
• Process invoices and follow up with suppliers and partners as needed
• Record accounts payable and accounts receivable
• Partner with HR to place training orders for employees and to assist in the on-boarding process for new joiners
• Handle bookings and reservation of hotels, flights and visas for travelers and visitors
• Support employees with smaller events and team building activities

What we're looking for

• 2+ years of relevant experience
• Great communication skills in English and Hungarian
• A precise and reliable work attitude
• Excellent time management skills and ability to multitask and prioritize work
• On-premise availability each workday you work preferably between 08:30-16:30 o’clock (in case of a part-timer, this schedule can be flexible)

Sharp minds, good vibes

We are the sharp-minded IT experts who tackle the trickiest software and security challenges. With more than 700 employees in our locations in Zurich (HQ), Bern, Lausanne, Budapest, Lisbon, Singapore, and Ho Chi Minh City, we make the digital business of our clients work.

As a great team, we empower each other to share, grow and succeed. The unique Adnovum spirit across locations stands for helping each other at any time, having an open door and contributing to an appreciating and trustful atmosphere. We always enjoy having a laugh, a coffee or a drink together!

Apart from our unique «one Adnovum» spirit, we offer a solution-oriented engineering culture with flat hierarchies, which gives you the opportunity to contribute with your opinions and ideas. We embrace flexible working, like the possibility to work part-time and a hybrid work model. Your continuous education and development are key to us. Therefore, we actively encourage and support individual training opportunities.

For data privacy reasons, we only accept applications submitted via our online portal. Applications received by e-mail cannot be processed. Thank you for your understanding.

Adnovum accepts only direct applications. Any applications submitted by recruitment agencies without contractual agreement will be treated as direct applications.